Scenario 1

Embedding a repository which acts as a core research publications database

Scenario 1: repository as research publications database

Scenario 1: repository as research publications database


  • Full-text is shorthand for a complete research output, not necessarily text-based
  • Dotted lines and arrows show where there may also be a single separate system to manage cradle-to-grave research project information (e.g. project codes, funding awards, FEC costings, names of PIs etc) – or several systems that combine to do the same job
  • Circles indicate outputs from the repository; square shapes indicate internal systems; rounded shapes indicate external systems


This scenario shows a situation where the repository fulfils the function of a central publications database as well as the function of storing, preserving and facilitating access to full research outputs (or linking to them, if the object is in another Open Access repository).

The repository-as-database may pull in bibliographic and other data from relevant data providers such as Elsevier and Thomson-Reuters (though institutions also need licences) through APIs.

It may also use the CERIF data model to facilitate the exchange of data between systems.

The repository is therefore necessarily not confined to full-text, though it retains that core mission.

It is embedded in a number of ways:

  • Because of its reporting and performance measurement functions it is connected more firmly both to researchers’ workflows and to research management and thereby to one of the central strategic missions of the university
  • It is able to add value for researchers through the provision of publication information direct to their online profile pages as well as links to full-text;
  • It adds value to the research management and library functions through the provision of business intelligence about, for example, which journals a university’s researchers are publishing in, how that has changed and how it relates to the journals which are subscribed to
  • As well as the motivation stemming from the reporting function, there is the motivation to see a current complete or selected bibliography online; this can also increase deposit of full-text in the context of maximising impact and citations;
  • It eliminates some duplication of effort because researchers or other staff do not have to add information both to a publications database and a repository


Enlighten – the University of Glasgow’s repository

NECTARNorthampton Electronic Collection of Theses and Research

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