Every institution will differ in the scope of its repository – for example, whether it contains only complete research outputs or also metadata-only records; the progress that has been made in the percentage of published outputs represented in it, and in the ways in which it has already embedded it in the rest of its operations and culture. However, it seems to us helpful to outline the main strategies for embedding repositories. We will therefore describe three scenarios that illustrate the major features of different approaches to embedding repositories:
Scenario 1: embedding a repository which acts as the core research publications database for an institution
Scenario 3: Using the repository functions of a CRIS itself
While the key requirements for successful embedding in the culture and workflows of the research community in a university apply across all the scenarios, the challenges in terms of people, processes and technologies differ.
How to use the scenarios
Users of the guide can identify the scenario that is closest to their own institution’s embedding goals, whether they have only just begun to move from the stage of having a stand-alone and perhaps poorly-populated repository or if they are on the way to having a CRIS implemented and face the challenges of integration and the decision whether to retain a separate repository. There are case studies to illustrate each scenario in practice, and references to the scenarios in other topics in the Guide.