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Birbeck College, University of London



  • Managerial WTE: 0.5
  • Administrative WTE: 0.5
  • Technical WTE: --
  • Total WTE: 1
  • Number of individual staff that work on repository whole or part time: 1.5
  • Core repository team or staff distributed throughout different departments: All are part of core repository team
  • Membership to UKCoRR: All staff are members


  • Level of mediated deposit: Mostly- repository staff create records, add all metadata, check copyright and upload full text. A small but significant number our staff self-deposit and more are coming on board with a view to the REF exercise.
  • Accept metadata records or full-text only: We accept metadata only records.
  • Percentage full-text: 27%
  • Currently have institutional policy / mandate: Since September 2011 we have operated an Immediate Deposit/Optional Access mandate''
  • Currently have preservation policy for repository: No. We are beginning to look in to digital preservation issues with legacy file types.
  • Content types included in repository: Research articles, Conference papers, Books, Unpublished works (working/discussion papers), Book chapters
  • Quality assurance policy for research content: We accept peer reviewed and non-peer reviewed materials. This boils down to personal judgement; often we consult the individual's web site. If they promote their authorship of the piece in question we tend to be happy to include it.
  • Currently have e-theses deposit policy: Yes. A separate e-theses IR called ORBIT launched in July 2012. There is no mandate to deposit e-theses, but submission of one digital copy has become standard, with an opt-out available for authors who wish to submit two hard copies.
  • E-theses policy is opt-out (i.e. the thesis will be made OA unless the student requests an exception): Yes.Exceptions can be made for reasons including 3rd party copyright, patents pending, imminent publication and protection of privacy.

Institutional context

  • Department with lead responsibility for repository: Library
  • Integration / plan for integration with research management systems: No plans at the moment
  • 'Commercial CRIS system:No'
  • 'Which one?:'N/A
  • Bids for external funding: No. Not since the inception of the IR in 2005.
  • More about the repository: We have grown rapidly, from circa 700 records in Feb 2010 to 4357 as of November 13th 2012. Full-text proportions fell initially due to influx of metadata only records, but have now climbed steadily from 22% to 27%. Our returning visitor figures are increasing gradually, and a twitter account which tweets new items via RSS feed has 83 followers. Many staff are still either reticent to deposit, or confused about what versions they can distribute. A large proportion of full-text submissions have been unusable for copyright reasons. We are still trying to get academics on board with presentations, FAQs and general availability to discuss what BIROn is about and what it can do for them. We "soft" relaunched the service in summer 2011 with a new, streamlined deposit system. We are currently trialling ePrints 3.3, alongside the REf2014 plug-in. We have created clear Q&As on the library website and have updated the deposit and copyright guides to make them easier to understand. We have also cut down on technical jargon which many struggle to understand. Terms like pre-prints and post-prints seem to muddy the waters. We now refer to submitted draft, authorís final draft, and published draft.

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Sub-page last modified on 13-Nov-2012, at 09:52