RSP Wiki

University of Warwick


Contains the University of Warwick Publications service (a citation only publications database):


  • Managerial WTE: 1
  • Administrative WTE: 4
  • Technical WTE: 0.1
  • Total WTE: 5.1
  • Number of individual staff that work on repository whole or part time: 6
  • Core repository team or staff distributed throughout different departments: Some are located in other departments
  • Membership to UKCoRR: Some staff are members


  • Level of mediated deposit: Partially - people other than repository staff (e.g. departmental admin, researchers) create records and then these are checked by repository staff. We are moving from a process of fully mediated deposit to a (hopefully) more self-archiving approach. All records will be checked by members of repository staff before they go live with the exception of the initial load of publications data for the Publications service purchased from Thomson Reuters. This initial data had been made live initially and is being checked retrospectively.
  • Accept metadata records or full-text only: Full text only. WRAP and the Publications service are contained in the same system but exposed differently in the website. WRAP represents 14.1% of the content in the Publications service.
  • Percentage full-text: 100%
  • Currently have institutional policy / mandate: No. In February 2011 the University issued a mandate for bibliographic information on publications but not for open access full texts.''
  • Currently have preservation policy for repository: No. Developing such a policy is part of the medium term aims, but the advocacy work for the new Publications service has, by necessity taken precedence.
  • Content types included in repository: Research articles, Conference papers, Books, Theses, Unpublished works, Book chapters and reports are the other main content types.
  • Quality assurance policy for research content: We accept peer reviewed and non-peer reviewed materials. Criteria internal only guided by the Publications Project Board (containing Pro-VC (Research) and Heads of Faculty) and they wanted the widest range of material we could. We will however only accept an item if it is a complete item (e.g. a full book chapter not a sample) and any conference contribution we accept has to be a complete paper not just a power point.
  • Currently have e-theses deposit policy: Yes
  • E-theses policy is opt-out (i.e. the thesis will be made OA unless the student requests an exception): No. Students can choose the level of availability for their theses and we will negotiate after the fact. Students choose one of the following options: - This thesis can be made publicly available online. - This thesis should not be made publicly available online. - This thesis can be made publicly available online only after the following date ?????? (please tell us the date) - I am submitting an additional, abridged version which can be made publicly available online, whilst the whole version cannot be.

Institutional context

  • Department with lead responsibility for repository: Library
  • Integration / plan for integration with research management systems: Planned but not in progress. Any integration will have to be planned carefully around other development projects to make sure all systems have all the necessary information as it is needed.''
  • Commercial CRIS system:
  • Which one?:
  • Bids for external funding: Yes. The repository was started with money from a JISC bid.
  • More about the repository: WRAP and the Publications service are hosted in the same system and using the collections function in EPrints they are exposed in different tabs within the website. They are considered to be functionally two different services with their own metadata policies and support, and the decision to host them in the same system was purely made from a technical perspective.

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Sub-page last modified on 02-Mar-2012, at 17:26